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Request for Quotation (RFQ) IB No. 005-19-2F: Supply and Delivery of Various Hardware Supplies for First and Second Quarter (CY 2019)

Author: DA-BAC | 13 May 2019

REQUEST FOR QUOTATION – NEGOTIATED PROCUREMENT (TWO-FAILED BIDDINGS)

Project Title : Supply and Delivery of Various Hardware Supplies for First and Second Quarter  (CY 2019)
Approved Budget for the Contract : Nine Hundred Eighty Four Thousand Three Hundred Fifty (PhP984,350.00)
PRAS No. : 19-0169 – IAD

19-0173 – SAAD

19-0178 – BAFS

19-0191 – ICTS-SADD

19-0200 – MANAGEMENT DIVISION

19-0211 – PIED

19-0212 – ICTS-NOMD

19-0238 – BAFE  

19-0192 – ICTS-NOMD 

19-0165 – PLANNING AND PROGRAMMING DIVISION

19-0154 – INVESTMENT PROGRAMMING DIVISION

IB No. : 005-19-2F
Date of Negotiations : May 16, 2019 (Thursday), 9:00 A.M.

FOS Conference Room 4th Floor, DA-Main Building

Deadline and Venue for the Submission and Receipt of Quotation : May 21, 2019 (Tuesday),11:00 A.M.

Apacible Hall 4th Floor , DA Main Building            

Schedule and Venue for the Opening and Preliminary Examination of Quotation : May 21, 2019 (Tuesday), 1:00 P.M.

Apacible Hall 4th Floor , DA Main Building   

 

  1. MANDATORY REQUIREMENTS:

 

  1. Valid PhilGEPS Certificate of Registration and Membership under Platinum Category in accordance with Section 8.5.2 of the 2016 Revised IRR of RA 9184, if registered under the Platinum category; Provided that all of the eligibility documents submitted to PhilGEPS are maintained and updated

or

In case any of the eligibility documents submitted to PhilGEPS is not updated, combination of a PhilGEPS Certificate of Registration and Membership under Platinum Category, with any of the valid/updated Class “A” Eligibility Documents shall be submitted

  • Securities and Exchange Commission (SEC) Registration Certificate for corporations, partnerships and/or joint ventures, Department of Trade and Industry (DTI) Registration Certificate for sole proprietorship, or Cooperative Development Authority (CDA) Registration Certificate for cooperatives;
  • Valid Mayor’s Permit issued by the city or municipality where the principal place of business of the prospective bidder is located, or the equivalent document for Exclusive Economic Zones or Areas. In cases of recently expired Mayor’s/Business Permits, it shall be accepted together with the official receipt as proof that the bidder has applied for the renewal within the period prescribed by the concerned local government unit, provided that the renewed permit shall be submitted as a post-qualification requirement in accordance with Section 34.2 of the 2016 Revised IRR of R.A. 9184.
  • Valid Tax Clearance Certificate per Executive Order (E.O.) No. 398, series of 2005, as finally reviewed and approved by the Bureau of Internal Revenue (BIR); and
  • Audited Financial Statements (AFS), stamped “received” by the BIR or its duly accredited and authorized institutions, for the preceding calendar year. In case the AFS for the preceding calendar year is not yet available, said AFS should not be earlier than two (2) years from the deadline for the Submission and Receipt of Bids.

Provided that the bidder/s having the Lowest Calculated Quotation (LCQ)/Single Calculated Quotation (SCQ) submit/s a valid and updated PhilGEPS Certificate of Registration and Membership under Platinum Category within five (5) calendar days from receipt of the BAC notice of the LCB/SCB.

or

In lieu of the PhilGEPS Certificate of Registration and Membership under Platinum Category, bidders shall submit all of the valid and/or updated Class “A” Eligibility Documents; Provided that the bidder having the LCQ/SCQ submit/s a valid and updated PhilGEPS Certificate of Registration and Membership under Platinum Category within five (5) calendar days from receipt of the BAC notice of the LCQ/SCQ.

  1. Omnibus Sworn Statement in accordance with Section 25.3 of the IRR of RA 9184 and using the form prescribed by Government Procurement Policy Board; and
  1. Duly notarized Secretary’s Certificate issued by the corporation, Board/Partnership Resolution for partnerships, corporations and/or joint ventures, or a Special Power of Attorney (SPA) in case of sole proprietorships for situations where the signatory is not the sole proprietor/owner.

 

  1.  INSTRUCTIONS TO BIDDERS:
  1. Bidders are required to read the instructions and fill all the blanks properly;
  2. Any specifications other than those required/stated in this form shall not be considered in the evaluation of bid;
  3. Quotation/s must include all kinds of taxes for the item(s)/services listed hereunder, including delivery charges;
  4. Price quotation/s submitted shall be valid for a period of one hundred twenty (120) calendar days from the deadline of submission and receipt of quotation;
  5. Terms of payment is within thirty (30) calendar days upon receipt, inspection and acceptance of item/s;
  6. Quotation/s shall be submitted to the Procurement Division, 2nd Floor ICTS Building, DA Compound, Elliptical Road, Diliman, Quezon City;
  7. Only sealed canvasses shall be considered by the BAC­;
  8. Bidders shall reflect on the envelope the IB No. and/or the PRAS/PR no., the BAC shall not be responsible on the pre-emptive/premature opening of the quotation;
  9. Bidders are required to affix his/her signature across the flap of the sealed envelope, non-compliance of which shall result to the automatic disqualification of proposal;
  10. Bidders may submit their own canvass form in accomplishing their bid subject to the condition that this form shall be filled up (with the offered brand, unit price and total price), signed properly and attached together with the Bidder’s/Supplier’s own canvass form;
  11. Awarding shall be done per LOT;
  12. Delivery period: Thirty (30) Calendar Days upon Receipt of Purchase Order
  13. To guarantee the faithful performance by the winning bidder of its obligations under the contract, it shall post a performance security within a maximum period of ten (10) calendar days from the receipt of the Notice of Award from the Procuring Entity and in no case later than the signing of the contract;
  14. The Performance Security shall be denominated in Philippine Pesos and posted in favor of the Procuring Entity in an amount not less than the percentage of the total contract price in accordance with the following schedule:
Form of Performance Security Amount of Performance Security

(Not less than the  Percentage of the Total  Contract Price)

(a)     Cash or cashier’s/manager’s check issued by a Universal or Commercial Bank.

For biddings conducted by the LGUs, the Cashier’s/Manager’s Check may be issued by other banks certified by the BSP as authorized to issue such financial instrument.

Five percent (5%)
(b)     Bank draft/guarantee or irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank.

For biddings conducted by the LGUs, the Bank Draft/ Guarantee or Irrevocable Letter of Credit may be issued by other banks certified by the BSP as authorized to issue such financial instrument.

(c)      Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security. Thirty percent (30%)
  1. Failure of the successful bidder to comply with the above-mentioned requirement shall constitute sufficient ground for the annulment of the award;
  2. A warranty security shall be required from the contract awardee for a minimum of three (3) months, in the case of Expendable Supplies, or a minimum of one (1) year, in the case of Non-Expendable Supplies, after acceptance by the Procuring Entity of the delivered supplies;
  3. The obligation for the warranty shall be covered by either retention money in amount equivalent to at least one percent (1%) but not to exceed five percent (5%) of every progress payment, or a special bank guarantee equivalent to at least one percent (1%) but not to exceed five percent (5%) of the total contract price; and
  4. The said amounts shall only be released after the lapse of the warranty period or, in the case of Expendable Supplies, after consumption thereof: Provided, however, that the supplies delivered are free from patent and latent defects and all the conditions imposed under the contract have been fully met.
  5. The Uniform Guidelines for Blacklisting set forth in Appendix 17 of the 2016 Revised IRR of RA 9184 shall apply in case any of the violations listed under Items 4.1 and 4.2 thereof is/are committed without prejudice for forfeiture of performance security.
  6. The Department of Agriculture reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder(s).

 

  • TECHNICAL SPECIFICATIONS:

Bidders are required to state either “Comply” or “Not Comply” against each of the individual parameters of each specification. The statement of “Comply” or “Not Comply” must be supported by evidence in a Bidders Bid and cross referenced to that evidence, when applicable.

SUPPLY AND DELIVERY OF VARIOUS HARDWARE SUPPLIES

FOR FIRST AND SECOND QUARTER (CY 2019)

Item No. TECHNICAL SPECIFICATIONS Quantity STATEMENT OF “COMPLY” OR “NOT COMPLY”
LOT 1: PROCUREMENT REQUEST ACTION SLIP (PRAS) NO.: 19-0169 – IAD
1 Extension Cords, 6 Outlets, 3 meters Cord 6 pieces  
LOT 2: PROCUREMENT REQUEST ACTION SLIP (PRAS) NO.: 19-0173 – SAAD
1 Extension Cord with individual switch, 6 gang at least 10 meters long 10 pieces  
LOT 3: PROCUREMENT REQUEST ACTION SLIP (PRAS) NO.: 19-0178 – BAFS
1 Bulb 25watts (LED) 50 pieces  
2 Florescent Lamp Long (40 watts) (LED) 50 pieces  
3 Fluorescent Lamp Short (20 Watts) (LED) 15 pieces  
LOT 4: PROCUREMENT REQUEST ACTION SLIP (PRAS) NO.: 19-0191 – ICTS-SADD
1 Extension cord 4-gang with USB port (5m) 6 pieces  
2 Cable protector (RS flexible PVC cable cover) 42 meters  
LOT 5: PROCUREMENT REQUEST ACTION SLIP (PRAS) NO.: 19-0200 – MANAGEMENT DIVISION
1 Extension Cord   4 gang w/ Switch (1.83 meters) 2500w 2 pieces  
LOT 6: PROCUREMENT REQUEST ACTION SLIP (PRAS) NO.: 19-0211 – PIED
1 3 meters universal outlet extension cord, with  switch 4 Gang 3 pieces  
LOT 7: PROCUREMENT REQUEST ACTION SLIP (PRAS) NO.: 19-0212 – ICTS-DMD
1 Pentalobe Screwdriver, 5 point 5-star, P2, P3, P4, P5, P6 6 sets  
2 Plastic Moulding, 1″ 50 pieces  
3 Plastic Moulding, 11/2″ 250 pieces  
4 PVC Electrical conduit pipe 3/4” 15 pieces  
5 Electronics Contact Cleaner, 12.9 oz 20 cans  
6 Penetrating Oil, 12.9 oz 20 cans  
7 LED Bulb, 7 Watts 50 units  
8 LED Flourescent Tube,T8, 36 Watts 260 units  
9 Faucet, ordinary, brass 5 units  
10 Torx, Precision Screw Driver, (T4-T10) 5 units  
11 Contact Cleaner, 16 Oz. 40 cans  
12 Super Glue-

  • FAST SETTING : Dries in 10-45 seconds, no clamping required
  • VERSATILE: Bonds plastic , wood, metal, ceramic, rubber, leather, paper and more
  • 3 grams
  • single tube
24 pieces  
13 Door Knob

  • 60 mm fixed backset
  • Chrome
  • Keyed entry lock
10 sets  
14 Thermal Paste, 30 grams, Syringe 24 units  
15 Electrical Plier, 8″, U.S. 5 units  
16 Electrical Side Cutter Plier, 6″ U.S. 5 units  
17 Electrical Long Nose Plier, 6″ U.S. 5 units  
18 Screw Driver, Philip Screw Head #1 U.S. 5 units  
19 Screw Driver, Philip Screw Head, #3 U.S. 5 units  
20 Flat Screw Driver, 10″ U.S. 5 units  
21 Adjustable Wrench, #10 U.S. 2 units  
22 Paint Brush 4″ 8 units  
23 Hack Saw Blade 5 units  
24 3 Prong Convenient Outlet w/ cover 60 pieces  
25 Electrical Wire, #18 Stranded 2 boxes  
26 THHN Wire #12 2 boxes  
27 Flat Cord Wire #14 2 rolls  
28 Electrical Plug, Male Heavy Duty 60 pieces  
29 CMOS Battery, CR 2032, 3V 100 pieces  
30 Temperature Gun Welding Soldering Iron 2 units  
31 Soldering Lead, 60/40 4 rolls  
32 Flashlight, Waterproof, CREE LED W/ Long Throw Reflector 2 units  
33 Suction Cup, Heavy Duty for MAC Computer repair 4 units  
34 13 in 1 Metal Spudger ,Double Head , Plastic Pry Tool set 5 units  
35 Cable Punch Down Tool Termination tool OPT + PDT 5 units  
36 Extension Cord

  • 6-gang universal outlet with individual switch
  • with real grounding system connection for safety
  • with built –in safety circuit breaker
  • with built-in lightning protector
  • maximum wattage: 2500W
  • current: 10A
  • Voltage: 250 V
  • Cord Length: 3 Meters
20 units  
37 Battery (Generator Set)-12 volts, 2D 1 unit  
38 Portable Battery Charger 12V/24V 1 unit  
39 Meter Tape, 5M 2 units  
40 Multi Tester (Analog) 4 units  
41 T25 Staples, 7/16″, Item #257 20 boxes  
LOT 8: PROCUREMENT REQUEST ACTION SLIP (PRAS) NO.: 19-0238 – BAFE
1 Extension Cord (heavy duty)

  • Cord Length:10m long
  • At least 3 gang outlet
  • Cord Wire Gauge: AWG#16
21 pieces  
LOT 9: PROCUREMENT REQUEST ACTION SLIP (PRAS) NO.: 19-0192 – ICTS-NOMD
1 Rechargeable Emergency Lamp LED

  • Twinhead
  • INPUT VOLTAGE : 230V AC 50/60Hz
  •  LAMPS: 2 Heads
  • BATTERY: Lead –Acid Battery 6V 4.5 Ah
  • BATTERY LIFE: 17 Hours
  • RECHARGING TIME: 24 Hours
  • RESPONSE TIME: <0.1 Second
5 units  
LOT 10: PROCUREMENT REQUEST ACTION SLIP (PRAS) NO.: 19-0165 – PLANNING AND PROGRAMMING DIVISION
1 6 Outlet/port extension wire/cord, 5 meters long heavy duty 12 pieces  
LOT 11: PROCUREMENT REQUEST ACTION SLIP (PRAS) NO.: 19-0154 – INVESTMENT PROGRAMMING DIVISION
1 Extension Cord  5 mtrs 5 pieces  

 

  1. FINANCIAL QUOTATION:
ITEM DESCRIPTION CEILING FOR BID PRICES (PhP) FINANCIAL QUOTATION, AS READ
Supply and Delivery of Various Hardware Supplies for First and Second Quarter (CY 2019    
LOT I PRAS NO. 19-0169 – IAD   4,800.00  
LOT 2 PRAS NO. 19-0173 – SAAD 13,200.00  
LOT 3 PRAS NO. 19-0178 – BAFS 30,500.00  
LOT 4 PRAS NO. 19-0191 – ICTS-SADD 30,000.00  
LOT 5 PRAS NO. 19-0200 – MANAGEMENT DIVISION 2,200.00  
LOT 6 PRAS NO. 19-0211 – PIED 2,640.00  
LOT 7 PRAS NO. 19-0212 – ICTS-NOMD  831,600.00  
LOT 8 PRAS NO. 19-0238 – BAFE  27,720.00  
LOT 9 PRAS NO. 19-0192 – ICTS-NOMD 19,250.00  
LOT 10 PRAS NO: 19-0165 – PLANNING AND PROGRAMMING DIVISION 15,840.00  
LOT 11 PRAS NO. 19-0154 – INVESTMENT PROGRAMMING DIVISION 6,600.00  
TOTAL APPROVED BUDGET FOR THE CONTRACT (ABC) Nine Hundred Eighty Four Thousand Three Hundred Fifty (PhP984,350.00)  

PhP ____________________

 

For the Bids and Awards Committee:

 

            (Original Signed)   

______________________________

        ATTY. MICHAEL S. ANDAYOG

Head, BAC Secretariat

 

Sir/Madam:

In connection with the above request, I/We submit our quotation indicated above.  I/We have carefully read and fully understand the minimum requirements and agree to furnish and/or delivery in conformity with specifications any or all said articles described above.

 

Signature Over Printed Name   Name of Company   Tax Identification Number
Telephone Number   Address   Date Accomplished
    Email Address    

 

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