The Department of Agriculture, invites interested suppliers to submit quotations/proposals for the hereunder requirement:
REQUEST FOR QUOTATION
No. NP-048-19
Date: October 03, 2019
Name of Company: ____________________________________________
Address:_____________________________________________________
PhilGEPS Registration No. :_______________________________________
The Department Agriculture Central Office – BAFS, through its Bids and Awards Committee, intends to engage services of a Certification Services for ISO 9001:2015 Quality Management System of the Bureau of Agriculture and Fisheries Standards through Small Value Procurement (SVP) under Section 53.9 of the 2016 Revised Implementing Rules and Regulations of Republic Act No. 9184.
| DESCRIPTION | Approved Budget for the Contract (ABC) |
| Certification Services for ISO 9001:2015 Quality Management System of the Bureau of Agriculture and Fisheries Standards | PhP250,000.00 |
The Terms of Reference (TOR) is attached for your guidance/reference.
Qualified suppliers are invited to submit their quotations/proposals duly signed by you or your duly authorized representative not later than October 08, 2019 at 12:00 noon subject to the Terms and Conditions provided at the last page of this RFQ.
A copy of your (1) 2019 Mayor’s/Business Permit, (2) Latest Income/Business Tax Return, and (3) Professional License/Curriculum Vitae are required to be submitted along with your accomplished quotation. Omnibus Sworn Statement shall be required from the winning bidder prior to payment.
Only sealed quotations shall be considered by the BAC. Bidders/Suppliers shall reflect on the envelope the RFQ Number with Company Name. Quotations should be submitted at the Office of the Procurement Division, 2nd Floor, ICTS Building, Department of Agriculture – Central Office, Elliptical Road, Diliman, Quezon City.
For any clarification, you may contact us at telephone nos. (02) 927-7152 or email address at da.bacsecretariat@gmail.com.
Original Signed
________________________
Atty. MELINDA D. DEYTO
Chairperson BAC-Secretariat
| INSTRUCTIONS:
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| (1) | Accomplish this RFQ correctly and accurately. |
| (2) | Do not alter the contents of this form in any way. |
| (3) | Technical specifications with asterisks (*) are mandatory. Failure to comply with any of the mandatory requirements will disqualify your quotation. |
| (4)
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Failure to follow these instructions will disqualify your entire quotation. |
After having carefully read and accepted the Terms and Conditions, I/we submit our quotation/s for the item/s as follows:
| TECHNICAL SPECIFICATIONS: | YES | NO | REMARKS |
| 1. The certifying body shall provide it’s company profile highlighting related projects, list of government clients, scope of work, and implementation methodology. Curriculum Vitae of the proposed certification team shall also be submitted. | |||
| 2. The certifying body shall provide it’s company’s proof of accreditation from Department of Trade and Industry – Philippine Accreditation Office or International Accreditation Forum (IAF) | |||
| 3. In order to avoid conflict of interest, certification bodies that have provided quality management system consulting services or site-specific auditor training within the prior two (2) years to a particular group/unit within the agency, shall be contracted as a certification body for the agency.
Note: Consulting refers to the provision of training on QMS documentation development, or assistance with implementation of quality management systems to a specific organization. Trainings that are open to the public, not organization specific and held at a public forum is not considered as consulting. |
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| 4. The certifying body shall include in the proposal the audit activities and a procedure for client appeals. If resolutions on good terms for dispute between the agency and the certification body cannot be made, the agency shall be afforded the right to lodge appeals about the decisions of the audit team thru the accreditation body. Independently from this, the legal path is open to both parties. | |||
| 5. All information reviewed and recorded by the certification body audit team would be treated in the strictest confidence at all times. | |||
| 6. The certifying body shall adhere to the agreed scope of work/deliverables which were prior approved by the agency’s selection committee. | |||
| 7. The certifying body audit team shall provide a full report on the operations audited consistent with the content of the approved scope of work/deliverables to the agency at the end of each initial, surveillance and re-certification audits unless otherwise agreed by the agency. | |||
| 8. The certifying body should be accredited for the relevant scope (s) of the agency. Its audit teams, including surveillance, shall satisfy the following:
a. Consist of qualified auditors to conduct audits in the name of certification body, Note: The audit team may use external experts on the specified QMS process scope as necessary, b. Have team members with actual hands-on experience on the QMS in the government agencies, c. Have team members with technical expertise in Mapping and Geospatial Information Management, d. No member of the audit team should have provided consultancy for the agency in two (2) years prior to the audit, e. At least one auditor of the initial team should participate in all audits of the three-year audit cycle. For each subsequent audit cycle, different auditors should be used. f. Replacement of any team shall require written approval from the agency.
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| 9. The certifying body audit team shall abide with the auditing principles, terminologies and guidelines as specified in the ISO 9001:2015 Quality Management System. | |||
| 10. The certifying body shall have technical competency on standards development and certification process and with background on agricultural processes such as organic agriculture. |
FINANCIAL OFFER:
Please quote your best offer for the items below. The information stated below shall be the basis for the evaluation and calculation of your total quotation, and does not reflect the guaranteed price. Please do not leave any blank items. Indicate “0” if item is being offered for free. (See Terms and Conditions)
| Certification Services for ISO 9001:2015 Quality Management System of the Bureau of Agriculture and Fisheries Standards | APPROVED BUDGET FOR THE CONTRACT (ABC):
Two Hundred Fifty Thousand Pesos (PhP250,000.00) |
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Offered Quotation:
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____________________________________
Signature over Printed Name
____________________________________
Designation
_____________________________________
Office Telephone No. / Mobile Telephone No.
____________________________________ Email address/es
https://drive.google.com/open?id=15QEstW0qe1slLmrgu1WEEzksR8tdGkaO
https://drive.google.com/open?id=1nISfQGFIPm52urzQsELssZbn4dn9U4P7
https://drive.google.com/open?id=1Qim83ktEclNK00XQDKy7zwoUo7LO4p7r
