Invitation to Bid for the Food Provision for Various Meetings and Special Events of the Department of Agriculture – Office of the Secretary for the period of June to December 2019 under IB No. 045-19
- The Department of Agriculture (DA) –Central Office, through the General Appropriations Act (GAA) CY 2019 intends to apply the sum of PESOS: Ten Million Eight Hundred Seventy-Six Thousand Two Hundred Forty (PhP 10,876,240.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the Food Provision for Various Meetings and Special Events of the Department of Agriculture – Office of the Secretary for the period of June to December 2019 under IB No. 045-19, details as follows:
| Item | Description | Qty. | ABC (PhP) |
| LOT NO. 1 –FOOD PROVISION FOR REGULAR MEETINGS | |||
| 1 | Breakfast | 4,168 | 625,200.00 |
| 2 | AM/PM Snacks | 40,870 | 3,269,600.00 |
| 3 | Lunch | 22,030 | 3,965,400.00 |
| 4 | Dinner | 4,278 | 770,040.00 |
| SUB TOTAL | 8,630,240.00 | ||
| LOT NO. 2 –FOOD PROVISION FOR SPECIAL EVENTS | |||
| PERSONNEL DIVISION | |||
| 5 | Brunch | 200 | 50,000.00 |
| Brunch (Special Events) | 110 | 19,800.00 | |
| 6 | Heavy PM Snacks | 4,500 | 1,125,000.00 |
| 7 | Heavy Lunch | 3,000 | 750,000.00 |
| RICE AND CORN PROGRAM | |||
| 8 | PM Snacks/Merienda Cena | 300 | 54,000.00 |
| SPECIAL EVENTS: BAFS | |||
| 9 | Heavy AM/PM Snacks | 400 | 60,000.00 |
| 10 | Heavy Lunch | 200 | 56,000.00 |
| SUB TOTAL | 2,114,800.00 | ||
| LOT NO. 3 – FOOD PROVISION FOR FOS – OD | |||
| 11 | AM/PM Snacks | 560 | 44,800.00 |
| 12 | Lunch | 480 | 86,400.00 |
| SUB TOTAL | 131,200.00 | ||
| GRAND TOTAL | 10,876,240.00 | ||
Bids received in excess of the ABC shall be automatically rejected at bid opening.
- The DA –Central Office now invites bids for the Food Provision for Various Meetings and Special Events of the Department of Agriculture – Office of the Secretary for the period of June to December 2019. The contract period is from June – December 2019 reckoned from the receipt of the Notice to Proceed (NTP). Bidders should have completed, within two (2) years prior to the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.
- Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the
laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183.
- Interested bidders may obtain further information from Procurement Division, DA –Central Office and inspect the Bidding Documents at the address given below during 9:00A.M. – 4:00P.M., Monday to Friday, before the opening of bids, scheduled on May 21, 2019 (Tuesday) at 11:00A.M.
- A complete set of Bidding Documents may be acquired by interested Bidders on April 30, 2019 (Tuesday) to May 21, 2019 (Tuesday) from the address below and upon payment of the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the following amounts:
| Approved Budget for the Contract | Maximum Cost of Bidding Documents (in Philippine Peso) |
| 500,000 and below | 500.00 |
| More than 500,000 up to 1 Million | 1,000.00 |
| More than 1 Million up to 5 Million | 5,000.00 |
| More than 5 Million up to 10 Million | 10,000.00 |
| More than 10 Million up to 50 Million | 25,000.00 |
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
- The DA –Central Office will hold a Pre-Bid Conference on May 7, 2019 (Tuesday), 9:00 A.M. at Apacible Hall 4th Floor, DA-Main Building, Elliptical Road, Diliman, Quezon City, which shall be open to prospective bidders.
- Bids must be duly received by the BAC Secretariat at the address below on or before the deadline for submission and receipt of bids on May 21, 2019 (Tuesday), 10:00 A.M. All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.
Bid opening shall be on May 21, 2019 (Tuesday), 11:00 A.M. at Apacible Hall 4th Floor, DA-Main Building, Elliptical Road, Diliman, Quezon City. Bids will be opened in the presence of the bidders’ representatives who choose to attend at the address below. Late bids shall not be accepted.
- The DA –Central Office reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.
- For further information, please refer to:
Attention: Procurement Division
Second (2nd) Floor, ITCAF Building
Department of Agriculture,
Elliptical Road, Diliman, Quezon City
Telefax No. (02) 927-7152
(Original Signed)
Assistant Secretary HANSEL O. DIDULO
Chairperson, Bids and Awards Committee
To download the bidding documents, please visit link: https://drive.google.com/file/d/19-mUYIOSdrxXV1CWFL_ZI2rwmuTomWe5/view?usp=drivesdk
