July 4, 2019
REQUEST FOR QUOTATION
No. NP- 055-19
I. MANDATORY REQUIREMENTS
- Submission of documentary requirements with mark “ü” as follows:
Mayor’s /Business Permit[1]
ü Valid PhilGEPS Registration Number
ü Omnibus Sworn Statement (For ABCs above PhP 50,000.00) 2
- The Bidders/Suppliers or their Authorized Representative shall accomplish this form including unit price and total price as well as subtotal and grand total (if applicable) and affix their signature over printed name indicated in the lower portion of this form.
- Please write legibly
II. INSTRUCTIONS:
- Open quotations may be submitted at the address and contact numbers indicated below. In case of sealed quotation, the Bidders/Suppliers or their Authorized Representative shall indicate on the envelope the RFQ Number and the name of bidder/supplier. Otherwise, the quotation shall be rejected.
- Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the Bidders/Suppliers or their Authorized Representative. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the Bidders/Suppliers or their Authorized Representative
- Quotation/s must include all kinds of taxes for the item(s)/services listed hereunder, including delivery charges.
- Price quotation(s) submitted shall be valid for a period of ONE HUNDRED TWENTY (120) days reckoned from the deadline for submissions of quotations as reflected in this form.
- Terms of Payment – Thirty (30) days from delivery of item/s.
- Quotation(s)/Proposal(s) shall be submitted to the Office of the Procurement Division, at the 2nd Floor, ICTS Building, Elliptical Road, Diliman Quezon City.
- Awarding shall be done by
- DEADLINE FOR SUBMISSION OF BIDS: July 8, 2019 at 12:00 noon.
- In case of two or more bidders are determined to have submitted the Lowest Calculated Quotation/Lowest Calculated and Responsive Quotation or Highest Rated and Responsive Quotation for consultancy services, the DA-BAC shall employ “draw lots” as the tie-breaking method to finally determine the single winning provider in accordance with GPPB Circular 06-2005.
- Delivery and/or Installation Period: upon receipt of approved Purchase Order/Work Order.
- The Uniform Guidelines for Blacklisting set forth in Appendix 17 of the 2016 Revised IRR of RA 9184 shall apply in case any of the violations listed under Items 4.1 and 4.2 thereof is/are committed without prejudice for forfeiture of performance security.
- The Department of Agriculture reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders.
PRAS No. 19-0634 ABC: PhP350,000.00 End-User: MED
Mode of Procurement: Small Value Procurement (SVP)
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Qty |
Unit |
ITEM/DESCRIPTION |
CEILING FOR BID PRICES |
BID PRICE PER ITEM |
TOTAL BID PRICE |
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Hiring of Service Provider for the Lay-outing and Printing/ Production of the Department of Agriculture’s CY 2018 Annual Report |
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1 |
lot |
Lay-out, Graphic, Printing and Production
– Quantity: 1250 copies – Unit cost per piece: P280.00 – Size: A4 – Pages: 126 pages excluding cover – Cover: Matte 220 lbs. with UV Spot 3D – Inside: Matte 100lbs – Color: Full Color (cover&inside pages)-2 side printing – Process: Smythe-sewn/ Perfect Binding/ Offset
PROJECT DURATION The printed copies should be delivered fourteen (14) working days upon receipt of the supplier of the approved final blueprint.
SCOPE OF WORK In close coordination with concerned PMS-Monitoring and Evaluation Division (MED), the service provider, shall undertake the following tasks:
1. Prepare and submit the following deliverables for the Graphic Design and Layout of the report, with the concurrence of the PMS-MED: a. Book layout design b. Cover design c. Digitization, retouching, cropping and processing of the selected photos from those provided by the end user d. Layout graphics and design (including the inside pages) 2. Finalize and submit the 2018 DA Annual Report (press ready) for approval by DA Management (both electronic and printed copy) 3. Conduct the following activities for printing and production: a. Color separation b. Proofing c. Production run d. Binding Deliver the printed copies of 2018 DA Annual Report packed in bundles (50 copies/ bundle)
The printed copies should be delivered fourteen (14) working days upon receipt of the supplier of the approved final blueprint. The delivery of the printed reports should not be later than July 2019. In close coordination with the end-user, the winning supplier shall undertake the following timeline: Day 1-14 · Printing and Production of the approved final blueprint including the following: – Color Separation – Proofing – Production run – Binding and Packaging (50 copies per bundle)
EXPECTED OUTPUTS 1. Printed copy of the report in graphical layout (blueprint)2. E-copy and sample printed copy of final and duly approved 2018 DA Annual Report 3. 1,250 copies of printed 2018 DA Annual Report
QUALIFICATIONS/REQUIREMENTS The Service Provider must have at least 3 years experience in the field of publishing with state-of-the-art printing equipment and must have qualified staff to handle the tasks specified in the Scope of Work. * Interested Bidders must submit a certificate of at least 3 years experience in the field of publishing and must have qualified staff to handle the tasks specified in the scope of work.
The Publisher must submit at least two (2) edited/finished products of previous engagement/s with certificates of job satisfaction, excluding DA from previous clients for the last three (3) years (2016-2018). |
PhP350,000.00 | ||
| GRAND TOTAL | PhP350,000.00 |
ATTY. MICHAEL S. ANDAYOG
Chairperson, BAC Secretariat
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[1] In lieu of the Mayor’s Permit, only the BIR Certificate shall be submitted by an individual supplier/ contractor/ service provider.
2 Note: The submission of Omnibus Sworn Statement shall be required from the winning bidder prior to payment.
*** PhilGEPS Certificate of Platinum Membership may be submitted in lieu of Mayor’s Permit and PhilGEPS Registration Number.
DA Bids and Awards Committee (BAC)
Elliptical Road, Diliman, Quezon City
SIR/MADAM:
In connection with the above requirement(s), I/We submit our quotation/proposal indicated above. I/We carefully read and fully understand the minimum requirements and agree to furnish and/or deliver the above mentioned requirement(s) in conformity with the specifications/terms or reference/scope of work indicated/attached thereto.
| Terms of Payment:
Payment shall be made through Land Bank’s LDDAP-ADA/Bank Transfer. Bank Transfer fee shall be charged against the creditor’s account.
Payment Details:
Banking Institution: _____________________________ Account Number : _____________________________ Branch : _____________________________ |
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Signature Over Printed Name
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_________________________
Name of Company
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_________________________ PhilGEPS Registration Number
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Contact Number(s) |
_________________________
Office Address |
_________________________ Email Address of the Bidder (Optional) |
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